Job Posting – Annual MusselFest Coordinator

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The Coupeville Historic Waterfront Association is seeking a Musselfest Event Coordinator

Job Description 

Summary
Our non-profit organization is looking for an event planner or event planning company to organize and execute a successful local festival. This festival show cases all that Coupeville has to offer. We celebrate our local Penn Cove Mussels as we also welcome event-goers to explore and enjoy all of Coupeville’s businesses.

Responsibilities and Duties
The planner will be responsible for representing Coupeville Historic Waterfront Association while organizing all aspects of Musselfest. Including being present for the full event weekend, from set up to take down. The candidate will also be charged with working closely with CHWA’s executive director, CHWA’s board members as well as the leads of the local partners and sponsors of the festival.

Duties 
Budgeting:
– Develops projected budget for approval.
– Works within budgetary framework.
– Selects vendors based on budgetary constraints and/or past experiences.
– Develops actual budget for inclusion in post-event report to CHWA.

Planning:
– Attend monthly board meetings.
– Commits to dedicated time lines.
– Secures required permits and licenses from the town, county, and state.
– works with the town businesses and organizations to assure their involvement.
– Seeks out new talent and entertainment.
– Acquires a graphic artist to design the current year art work.
– Secures use of streets, parking lots, and town buildings.

Media Relations:
– Secure traditional media ( print, radio, TV)
Including press releases.
– Social Media: Updates website. Utilizes Facebook, Twitter, Instagram to promote the event.

 

Advertising:
– Seeks out, and utilizes cost-effective ways to promote Musselfest.

Develop promotional materials:
– Annual chowder tasting mug
– Annual Festival Poster
– Save the date post card
– website banner
– rack cards
– beer glass art
– ferry posters
– coasters
– bus ad
– magazine ad
– ferry electronic poster
– t-shirt / merchandise art
– brochure of festival events

Skills required:
Experience in collaborating with a non-profit organization.

Able to trouble-shoot and resolve conflicts while representing the organization.

Experience in planning and organizing promotional materials/working with a graphic illustrator.

Knowledgeable about current social media and web design.

Self-starter who requires little, or no supervision to meet goals.

Experience in creating visually pleasing gathering areas while acknowledging the uniqueness of a small town.

Able to attend community functions to network and identify potential opportunities and volunteer groups.

Prior knowledge of Musselfest and Coupeville Historic Waterfront Association would be helpful.

Deadline: May 8, 2017

Application Procedure. Qualified and eligible employees who wish to apply for this position should send cover letter and resume to:

Coupeville Historic Waterfront Association
PO Box 121
Coupeville, WA 98239.

OR send to: Coupevillehistoricwaterfrontassociation@hotmail.com

All applicants will be contacted no later than May 18, 2017 regarding the status of their application.

April 15, 2017 – Coupeville Farmers’ Market OPENS

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What could be a better sign winter is over and spring is in full swing, but the Opening Day of the Coupeville Farmers Market!

MAY 15, 2017 – 10am OPENING BELL RINGS 

Opening day of the Coupeville Farmers Market is one of the most exciting days of the year in Coupeville.It’s a family friendly day on the town green with your favorite farmers, artists, nurseries, food vendors and friends.  Come shop; have reunions with farmers and makers; discuss the weather (including tales of winter woe); hear about new produce plantings and harvest times; enjoy lunch; music and each other.  We’re IN!

MusselFest ’17 – OUR SPONSORS ROCK

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MusselFest sponsors help make Mussel Festival weekend fun, safe and family friendly for residents, visitors and businesses alike. Sponsorships insure we have ample reserves for all necessary equipment, fees, permits and supplies. Along with volunteers our sponsors ROCK.

MUSSELFEST 2017 PREMIUM SPONSORS

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SeaTac Shuttle – THANK YOU! 

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Front Street Realty – THANK YOU!

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 Front Street Grill

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Blue Fox Prints (parent company: Blue Fox Drive-In) 

Please support local businesses who support our community.  Many of our sponsors support and underwrite many organizations and events.  We are proud they choose us to boost up.   MusselFest and our entire community benefit!   

Specifics: Front Street Realty Sponsors Children’s Activities!  Front Street Grill provides 100 free Penn Cove Shellfish Farm boat tour tickets each festival day (first 100 children with one paying adult. Ticket desk INSIDE the Coupeville Rec Hall).  Whidbey SeaTac Shuttle sponsors Chowder Competition travel. Blue Fox Prints sponsors general fund. 

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MUSSELFEST POSTERS AND ALL MUSSELFEST MERCHANDISE will be sold at Festival Headquarters during the festival.  

MUSSELFEST merchandise is NOW available at the Coupeville Chamber of Commerce.  905 NW Alexander St, Coupeville, WA 98239   360-678-5434 

  • 2017 Poster — $5 
  • Prior year posters (2009-2016) — $5 
  • MusselFest Tattoo — $1 
  • 2017 T-Shirts — $20 
  • 2017 Hooded Sweatshirts — $40 
  • MusselFest Women’s V-Neck 
  • T-shirts — $20 
  • MusselFest Full Zip Sweatshirt — $40 
  • MusselFest 1/4 Zip Sweatshirt – $45
  • MusselFest Kid’s T-shirts — $15 
  • MusselFest Trucker ball caps — $20 
  • MusselFest ball caps — $20 
  • MusselFest knit beanies — $15

Prices will be the same at the festival merchandise table.

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To be a future Musselfest sponsor of the general fund or a particular aspect or activity contact us at 360-222-3696.  

B&O Tax Incentive Credit Champions

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Another year of B&O tax credits will be provided to Toby’s, Iverson Allstate Insurance, Puget Sound Energy, Whidbey SeaTac Shuttle, Dr. Julie Groves DDS and Harbor Gifts and Kayak from the State of Washington through their donation to the Coupeville Historic Waterfront Association, a “Main Street” designated awardee.

Thanks also go to those businesses who attempted to make a donation and garner a tax credit but were locked out when the state met its cap for the incentive program at 6am on January 1st, 2017.

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Contact us today for more on how you can get a tax credit AND support our historic mission 360-222-3696

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The Washington State Department of Revenue “Main Street” tax credit incentive program provides a Business & Occupation (B&O) or Public Utility tax (PUT) credit for private contributions given to “Main Street” Coupeville Historic Waterfront Association.

Once your business’ donation request is approved by the Department of Revenue, you are eligible for a tax credit worth 75% of the contribution to your downtown revitalization organization.  Businesses statewide CAN also donate to the Main Street Trust Fund.  In this case, the tax credit is worth 50% of your donation.   In fact, a business can donate to both up to $250,000.  What other program essentially lets you self direct your business taxes?   Further, if your downtown organization is a 501C3 you may be eligible for a federal income tax deduction as a charitable contribution.

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MUSSELFEST 2017 Whidbey SeaTac Shuttle is a SPONSOR again!

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Always community minded and willing to be a good island steward Whidbey SeaTac never fails to mussel up for Whidbey’s Penn Cove Musselfest.   We thank them for their sponsorship!  

Whidbey-SeaTac Shuttle is your local island travel expert. They provide transportation to locations throughout Whidbey Island and the Puget Sound area for all events and occasions. Whether you and your group need airport or train station transportation, tours of the island, or a charter for your specific needs, the professional staff at Whidbey-SeaTac Shuttle are ready to help.

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  • Airport, Train Station and Hotel Shuttles for Individuals or Groups
  • Sightseeing of Whidbey Island
  • Art and Wine Excursions
  • Executive Transportation Services
  • Sporting Events and Concerts
  • School Trips

Call Whidbey SeaTac Shuttle 360-679-4003 or toll-free 877-679-4003 or visit their website 

thank-you

WHIDBEY SEATAC SHUTTLE

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